About the Role

Strategic Kids places hundreds of paraeducators (Special Education Teacher Aides, Campus Supervisors, etc.) in Orange County K-12 schools and is seeking a highly organized, adaptable, and detail-oriented Administrative Assistant to support our scheduling and team operations. We value the pathway provided to future educators and placing Paraeducators in roles that best fit their goals and student needs. This role requires strong problem-solving skills, flexibility, and the ability to work in a fast-paced environment. The ideal candidate is proactive, able to think critically under pressure, and thrives in both independent and team settings. This position offers growth opportunities, with the potential to transition into a Manager role.

Key Responsibilities

Manage and coordinate complex scheduling operations
Match Paraeducator candidates to school assignments by evaluating student needs, individual qualifications, and placement goals to optimize school partner satisfaction
Track and respond to employee call-outs and update/fill schedules accordingly
Handle employee communication via email and the company phone line
Utilize Google Sheets and scheduling software (Deputy) to input and update scheduling information
Find substitute employees based on pre-existing data and availability
Ensure accurate and confidential handling of employee records
Schedule employees for training and coordinate onboarding new hires
Employee support for company training compliance and timecard approval

Work Environment & Schedule

Monday through Friday Schedule
Hybrid role: Mix of in-office and remote work
Full-time hours: 7:00 AM - 4:00 PM (subject to adjustments)
Collaborative and fast-paced team environment

What We’re Looking For

Adaptability & Flexibility: Ability to pivot as priorities shift
Detail-Oriented Mindset: Strong organizational skills and accuracy in scheduling
Critical Thinking & Problem Solving: Ability to anticipate issues and resolve conflicts efficiently
Strong Communication Skills: Capable of working with multiple clients and coworkers while managing changing priorities
Technical knowledge: Proficiency in Google Workspace (Sheets, Docs, Calendar, Tasks, Chat, etc.) and the ability to learn new systems quickly
Growth Mindset: Willing to independently generate solutions to improve our service and systems in a growing company

Benefits:

Health insurance
Paid Time Off
Sick Time

Schedule:

8-hour shift
Work Location:
Hybrid remote/Office is located in Laguna Hills, CA 92653
Job Type: Full-time

Application Question(s):

What is your experience scheduling personnel?
Do you live within 35 miles of Laguna Hills?
The core hours are Monday - Friday, 7:00 AM to 4:00 PM, but we also look for flexibility to work a Sunday - Thursday schedule if needed. Can you reliably commit to either of these schedules?
What is your experience using Google Sheets, Google Docs, Gmail, and scheduling programs like Deputy?